How to invoice a client in the United States from the United Kingdom

UK freelancers and small businesses usually bill US clients in US dollars or pounds and are paid by bank transfer (often through services like Wise) or PayPal. A clear invoice shows your business details, your VAT number if you are VAT-registered, and the client’s company name and address.

Invoice

Invoice no.: INV-0042
Issue date: 01/10/2026
Due date: 15/10/2026

From

Tom Hughes Studio

14 Albion Street, Leeds LS1 6HX

United Kingdom

VAT number: Shown on your invoice

tom@example.com

Bill to

Example Client (United States)

United States

accounts@example.com

Description	Qty	Unit price	Tax	Amount
Brand strategy workshop	1	US$2,200.00		US$2,200.00
Website copywriting (hours)	6	US$75.00		US$450.00

Subtotal: US$2,650.00
Total: US$2,650.00

Payment details

Bank transfer. Account details are shown here on your real invoices.

Sample invoice from the United Kingdom to the United States

What to include

Commonly included

Agree the currency up front: US dollars are familiar to your client, while pounds leave the exchange-rate risk with them.
Show your business name and address, your VAT number if you are VAT-registered and your company number if you trade as a limited company, plus the client’s company name and address.
Give clear payment details: your IBAN and your bank’s SWIFT code, a US-dollar account from a service like Wise, or a PayPal link.

May be relevant

Services to business clients outside the UK are often outside the scope of UK VAT. A note such as “Outside the scope of UK VAT” is wording businesses commonly use when no VAT is charged.
US clients often ask overseas contractors for Form W-8BEN (or W-8BEN-E for a company) to document the contractor’s foreign status for US tax purposes. It goes to the client, not on the invoice.

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